What a job costs, and why
Every price is a base fee for the vehicle category, a rate per kilometre and any extras. Both are built from what it actually costs to run a compliant vehicle in Kenya today: fuel, driver, upkeep, insurance and the vehicle itself.
Distance is the loaded route from pickup to final drop. Prices are in Kenya Shillings and exclude VAT at 16%, which is added on the eTIMS invoice.
Standard rate card
| Category | Vehicle | Capacity | Base fee | Per km | 10 km | 25 km | 50 km |
|---|---|---|---|---|---|---|---|
| Light / Urgent | Double cab pickup | Up to 1 t | KSh 3,000 | KSh 65 | KSh 3,650 | KSh 4,625 | KSh 6,250 |
| Crew + Tools | Double cab pickup | 4 crew + tools | KSh 4,000 | KSh 70 | KSh 4,700 | KSh 5,750 | KSh 7,500 |
| Medium Cargo | Medium truck | 3 to 7 t | KSh 8,000 | KSh 120 | KSh 9,200 | KSh 11,000 | KSh 14,000 |
| Covered / Enclosed | Closed body truck | 3 to 10 t | KSh 10,000 | KSh 140 | KSh 11,400 | KSh 13,500 | KSh 17,000 |
| Open / Dropside | Open body truck | 3 to 10 t | KSh 9,500 | KSh 130 | KSh 10,800 | KSh 12,750 | KSh 16,000 |
For reference: Athi River EPZ to Mlolongo is about 12 km, to JKIA about 20 km, to Nairobi Industrial Area about 30 km, and to Kitengela about 15 km. Trips over 150 km, and multi-day hire, are quoted on request.
What goes into the price
We publish our cost model so you can see the price is fair. Costs per kilometre move with fuel; costs per trip are the share of a day's fixed costs that one job carries.
Fuel worked out at KSh 227.76 per litre of diesel, the EPRA maximum pump price in Nairobi for 15 October to 14 November 2026.
Per kilometre
| Category | Fuel economy | Fuel | Tyres, service & repairs | Running cost | Our rate |
|---|---|---|---|---|---|
| Light / Urgent | 9.5 km/l | KSh 24 | KSh 12 | KSh 36 | KSh 65 |
| Crew + Tools | 9 km/l | KSh 25 | KSh 13 | KSh 38 | KSh 70 |
| Medium Cargo | 5 km/l | KSh 46 | KSh 20 | KSh 66 | KSh 120 |
| Covered / Enclosed | 4.2 km/l | KSh 54 | KSh 24 | KSh 78 | KSh 140 |
| Open / Dropside | 4.5 km/l | KSh 51 | KSh 22 | KSh 73 | KSh 130 |
Per trip (the base fee)
| Category | Driver & crew | Insurance | Vehicle finance & wear | NTSA, permits & tracking | Fixed cost per trip | Our base fee |
|---|---|---|---|---|---|---|
| Light / Urgent ≈2.5 trips a day | KSh 460 | KSh 260 | KSh 960 | KSh 100 | KSh 1,780 | KSh 3,000 |
| Crew + Tools ≈2 trips a day | KSh 580 | KSh 330 | KSh 1,200 | KSh 130 | KSh 2,230 | KSh 4,000 |
| Medium Cargo ≈1.8 trips a day | KSh 1,330 | KSh 580 | KSh 2,000 | KSh 220 | KSh 4,140 | KSh 8,000 |
| Covered / Enclosed ≈1.6 trips a day | KSh 1,560 | KSh 840 | KSh 3,000 | KSh 280 | KSh 5,690 | KSh 10,000 |
| Open / Dropside ≈1.6 trips a day | KSh 1,560 | KSh 780 | KSh 2,750 | KSh 280 | KSh 5,380 | KSh 9,500 |
Driver & crew covers a licensed driver on a monthly wage with the employer's NSSF, SHIF and Housing Levy, plus a turn boy on trucks. Insurance is comprehensive commercial cover with goods-in-transit. Vehicle finance & wear spreads the price of the pickup or truck over its working life, so it can be replaced when it is worn out.
On top of these we carry about 12% for the dispatch desk, office, M-Pesa and bank charges, and unpaid invoices. What is left is our margin. Partner vehicles receive a fixed share of the price, so the same cost model keeps partner payouts viable too.
Extras
| Extra | Pickups | Trucks |
|---|---|---|
| Waiting time After the first 60 minutes free at each end, per started hour | KSh 800 | KSh 1,500 |
| Extra stop Each additional pickup or drop on the same trip | KSh 500 | KSh 1,000 |
| Loader Extra person to load or offload, per person per job | KSh 1,500 | KSh 1,500 |
| After-hours & Sundays Work before 7:00 am, after 7:00 pm, on Sundays or public holidays | +25% | +25% |
| Return trip Bringing goods or crew back on the same booking | 60% of the one-way price | 60% of the one-way price |
| Tolls, parking & gate fees Nairobi Expressway tolls, county parking and site gate fees | At cost, with receipt | At cost, with receipt |
Extras are agreed by the dispatcher and shown on the confirmed price before the vehicle is assigned.
Worked example
Medium Cargo truck on a 25 km trip, with one loader and no waiting:
- Base fee
- KSh 8,000
- Distance
- 25 km × KSh 120 = KSh 3,000
- Loader
- KSh 1,500
- Subtotal
- KSh 12,500
- VAT 16%
- KSh 2,000
- Total invoiced
- KSh 14,500
Of the KSh 11,000 before extras, about KSh 1,140 is diesel, KSh 500 tyres and servicing, and KSh 4,140 the driver, turn boy, insurance and vehicle. That is KSh 5,780 in direct running costs.
When fuel prices change
EPRA reviews pump prices on the 14th of every month. If diesel moves by more than 5% from the price above, we adjust the per-km rate from the next cycle and update this page. Confirmed jobs keep their confirmed price.
Paying
- M-Pesa (payment prompt from the invoice page, or Paybill) or bank transfer
- Business accounts: 30-day terms by default, with weekly or monthly invoicing
- eTIMS-compliant invoices with your PO numbers and cost centres