Frequently asked questions
Quick answers about booking, pricing, tracking, partners, drivers and your account.
General
What does Arex Spectrum do?
We are a specialised industrial logistics company in Athi River. We supply pickups, medium trucks, closed body and open body trucks to EPZ factories, warehouses, contractors and distributors. You book one request with us and we manage the vehicle, driver, tracking and invoicing end to end.
Which areas do you cover?
Mainly the Athi River–Mlolongo industrial corridor, Mavoko, Syokimau, Kitengela and Nairobi. Longer trips upcountry can be arranged on request; ask our dispatcher.
Are your vehicles your own?
We run an owned core fleet that is always assigned first. When we need extra capacity or a special body type, we use vetted partner vehicles from our network. Every partner vehicle has valid NTSA inspection and commercial insurance, checked by our compliance team.
What are your operating hours?
Our operations desk is open Monday to Saturday, 7:00 am to 7:00 pm. Requests outside these hours are handled as soon as possible, and after-hours or Sunday work may carry a surcharge.
Booking
How do I book a vehicle?
Sign in to the Client Portal and tap Book a vehicle. Choose a category, add pickup and delivery details, the time and what you are moving, then send. No account yet? Use the quick request form, or call or WhatsApp us.
Which vehicle category should I choose?
Light / Urgent (double cab pickup, up to about 1 t) for spare parts and samples. Crew + Tools (double cab) for technical teams. Medium Cargo (3–7 t truck) for packaging and finished goods. Covered / Enclosed (closed body) for weather-sensitive goods. Open / Dropside for construction materials and general cargo. If unsure, choose the closest and add a note; we will advise.
How fast do you confirm?
Urgent requests are confirmed within 15 minutes and standard requests within 2 hours during operating hours. You get an SMS with the confirmed price.
Can I book for several stops?
Yes. Add up to 3 extra stops in the booking form. Extra stops may add to the price.
Can I book the same trip again?
Open any past job and tap Book again. The form is pre-filled, so you just pick the date.
Can colleagues book under our company?
Yes. Your client admin can add team members under Team. Requesters can book and track; admins can also see invoices and manage users.
Pricing & payment
How is the price calculated?
A base fee for the vehicle category plus a per-kilometre charge, plus any extras such as waiting time, extra stops, loading crew or after-hours work. Regular clients can have agreed rates. VAT (16%) is added on invoices.
When will I be invoiced?
After the job is signed off. Contract clients usually receive a weekly or monthly invoice covering all jobs; others are invoiced per job. Invoices are electronic tax invoices.
How can I pay?
By M-Pesa (including a payment prompt to your phone from the invoice page, where enabled), bank transfer or as agreed. Always quote the invoice number.
Where can I see what we owe?
The Invoices tab in the Client Portal shows your balance, each invoice, payments received and due dates. You can print or save invoices as PDF.
Tracking & delivery
Can I track my vehicle?
Yes. The job page shows live status (assigned, on the way, picked up, delivered), the driver's name, phone and plate number, and their last location while the job is active. You also get SMS updates.
What is proof of delivery?
At delivery the driver records the receiver's name, an on-screen signature and photos. You can view these and download a delivery note from the job page.
Something was missing or damaged. What do I do?
Note it at delivery if you can, then open the job and tap Report a problem within 48 hours. Our team investigates and responds within 5 working days. See the Terms for liability limits.
What if I don’t confirm the delivery?
If you neither confirm nor dispute within 48 hours, the job is signed off automatically.
Cancellations
Can I cancel a booking?
Yes. Cancel free in the portal before a vehicle is assigned. After assignment, call us. A charge may apply depending on how close to pickup it is. See the Cancellation & Refund Policy.
What if you cannot find a vehicle?
We tell you before the confirmation deadline and offer another time or vehicle type, at no charge.
Partners
How do I list my vehicle?
Go to Become a partner, create an account, add your vehicles and drivers, upload documents, sign the agreement online and pay the listing fee. We review within 2 working days.
What documents do I need?
Per vehicle: NTSA inspection certificate, comprehensive commercial insurance and logbook (GIT insurance strongly preferred). Per driver: driving licence and ID. For the business: KRA PIN certificate and ID or company certificate.
How much is the listing fee?
KSh 10,000 (annual). It covers vetting and listing and is not refundable after review.
How do I receive jobs?
Offers arrive by SMS and in the Partner Portal with the route and your payout. Accept within 15 minutes (5 for urgent jobs) and choose your driver. Our owned fleet is used first, so offers depend on demand.
When do I get paid?
Weekly, to your registered M-Pesa or bank account, for jobs signed off by the client. Track everything under Earnings.
What happens if my insurance expires?
We remind you 30, 14 and 7 days before. On the expiry date the vehicle is suspended automatically until you upload the renewed document and it is approved.
Drivers
How do I get the Driver App?
Your partner or our fleet team adds you as a driver. You receive your login by SMS. Open the site on your phone, sign in with your phone number, then use Install app (Android) or Add to Home Screen (iPhone).
Does the app track me all the time?
No. Location is shared only while you have an active job (from Start trip to Delivered), so the client can see the ETA.
What if I have no network?
Every step you complete is saved straight away. If signal drops, keep driving safely and tap the next step when you are back in coverage. For urgent problems, call the dispatcher.
Account & security
I forgot my password.
Use Forgot password to get a reset link by email. Drivers and partners without email can ask our operations team for a temporary password.
Why was I signed out?
For your safety, sessions end after a period of inactivity, after a password change, or if your session is used from another device or browser. Just sign in again.
Will Arex Spectrum ever ask for my password or M-Pesa PIN?
Never. Report any such request to us immediately. See our Security page.
How do I get a copy of my data or delete my account?
Use the data protection request form. We respond within the time set by the Data Protection Act, 2019.

